Consulting companies want time and billing software program to trace billable hours, generate invoices, and handle the time spent on initiatives all the way down to the second.
With out one, they’ll must depend on handbook timekeeping, growing the probability of errors and omissions. Time and billing software program also can assist them present purchasers the precise time a marketing consultant has labored on a mission, growing mission transparency.
However which software program must you go for?
On this article, we’ll take a look at the 12 greatest time and billing software program for consultants and three the reason why time monitoring may help your organization.
Desk of Contents
Let’s get began.
12 greatest time and billing software program for consultants in 2025
Though handbook timekeeping through a spreadsheet may very well be ample for a freelancer or a small enterprise, this course of can turn out to be extremely tedious when your enterprise expands.
That’s why you want a time and billing software program – for simple invoicing and timekeeping.
Right here’s an inventory of the 12 hottest time and billing software program for consultants:
1. Time Physician
Time Physician is a sturdy productiveness and time monitoring instrument that helps consultancy companies report working hours and create correct consumer invoices.
Utilized by main firms, like Verizon and Ericsson, in addition to by SMBs, like Thrive Market, this instrument may help your consulting companies streamline time capturing and increase worker productiveness.
Key options
Let’s take a look at a few of Time Physician’s strongest options:
A. Silent and interactive time monitoring
Time Physician presents a handbook or interactive time tracker that consultants can use to Begin and Cease monitoring time in a click on. This characteristic provides them extra management over the time the instrument tracks.
Time Physician additionally comes with an computerized or silent timer that allows you to begin monitoring time the second the pc is turned on and runs within the background with none trouble. It ensures workers report each billable hour.
B. Payroll administration
Time Physician’s payroll characteristic helps you to compute marketing consultant salaries based mostly on their tracked time and billing fee. Furthermore, it integrates with fashionable cost platforms like PayPal, Sensible, Gusto, and ADP for simple funds.
C. Mission and activity administration
With Time Physician, you’ll be able to create and assign initiatives and duties to a marketing consultant or a bunch of consultants. It additionally tracks the time taken for every mission or activity individually.
D. Productiveness experiences
Time Physician generates detailed productiveness experiences for every marketing consultant that will help you spot productiveness and attendance tendencies.
These experiences embody:
- Exercise report: Reveals the desktop and cell app time, unproductive time, lively time, and so on., for each marketing consultant.
- Hours tracked report: Shows each hour tracked by the marketing consultant throughout a day, week, or any chosen date vary.
- Attendance report: Reveals you whether or not a marketing consultant was Current, Absent, Partially Absent, or Late for his or her working day.
- Timeline report: Helps you to view how a marketing consultant frolicked on completely different duties and breaks every day and weekly.
- Mission and activity report: Reveals on a regular basis a marketing consultant spent on every mission and activity.
- Internet and app utilization report: Helps you to view the time a marketing consultant spends on every app and web site.
E. Idle time monitoring
It’s also possible to observe idle time and handle distractions with Time Physician.
How?
The instrument detects mouse actions and keystrokes and information the time it runs with out such actions.
When it doesn’t sense any exercise, it assumes the marketing consultant isn’t working and reveals a pop-up after a set time asking in the event that they’re nonetheless working.
This characteristic ensures {that a} marketing consultant doesn’t observe non billable hours by mistake.
Notice: Time Physician solely information the variety of keystrokes and mouse actions. It doesn’t observe any clicks or what the consumer varieties.
F. Screencasts
You may take screencasts of the marketing consultant’s laptop at mounted intervals for recording productiveness. This characteristic may give you perception into what the marketing consultant is engaged on.
Notice: The admin/employer can blur the screenshot to guard the consumer’s privateness.
G. Chrome extension and integrations
Time Physician presents an easy-to-use Chrome extension that integrates with premium instruments for optimum performance. This manner, your marketing consultant can keep away from switching between instruments to trace time.
A few of its fashionable integrations are:
- Mission administration instrument: Zoho Initiatives, Asana, and extra.
- CRM instrument: Zoho, Pipedrive, and extra.
- Assist desk instrument: Zendesk, Freshdesk, and extra.
Pricing
Time Physician’s paid plans begin at $6.70/consumer monthly (no bank card required). It additionally presents a free 14 day trial.
Buyer scores
- Capterra: 4.5/5 (530+ opinions)
- G2: 4.4/5 (400+ opinions)
2. Toggl Monitor
Toggl Monitor is a time monitoring software program constructed for small companies, freelancers, and enormous companies. The instrument goals to offer a greater work expertise by stopping burnout.
Key options
- Prompts the marketing consultant to trace time even whereas they’re utilizing different software program.
- Helps you to pin incessantly used time entries to the highest of the timer interface for comfort.
- Helps you to observe time and entry time experiences from the cell app, desktop app, and browser.
- Boosts your workforce’s mission administration efforts by forecasting timelines and budgets.
Pricing
Toggl Monitor presents a free plan for groups with 5 customers, and paid plans begin at $9/consumer monthly.
Buyer scores
- Capterra: 4.7/5 (2500+ opinions)
- G2: 4.6/5 (1500+ opinions)
3. Zoho Bill
Zoho Bill is a free on-line billing software program that helps small companies with bill creation, sending cost reminders, expense monitoring, and time monitoring.
Key options
- Robotically consists of the retainer bill together with the consumer invoice.
- Helps you to add unbillable hours and billable bills to an bill in a single click on.
- Captures a marketing consultant’s each billable hour and reveals time use information in a calendar format.
- Format invoices the best way you need or select any bill template.
Pricing
Zoho Bill is free to make use of.
Buyer scores
- Capterra: 4.7/5 (790+ opinions)
- G2: 4.7/5 (350+ opinions)
4. QuickBooks
QuickBooks is an accounting software program with time monitoring and consumer invoicing performance. This instrument is principally suited to small and medium companies.
Key options
- Shows each marketing consultant’s timesheet routinely to cut back the time required for payroll era.
- Helps you to observe your consultants’ working hours, additional time hours, and prevents time theft.
- Provides real-time enterprise insights through correct and detailed experiences.
- Helps you to file taxes and reimburse bills with ease utilizing computerized mileage monitoring.
Pricing
QuickBooks On-line’s paid plans begin at $9.50/consumer monthly.
Buyer scores
- Capterra: 4.7/5 (6900+ opinions)
- G2: 4.5/5 (1400+ opinions)
5. Harvest
Harvest is a contemporary time monitoring instrument that goals to assist companies obtain their objectives with much less stress and excessive profitability. It’s additionally a billing software program that generates invoices utilizing tracked time and expense information.
Undergo our useful and concise information on Harvest versus Toggl.
Key options
- Lets your consumer pay recurring invoices routinely through Stripe (a web-based cost processing platform).
- Means that you can streamline consumer communications by organising computerized reminders and thanks notes.
- Integrates with productiveness monitoring instruments like Asana, Jira, and Trello.
- Helps you to add information entries from Outlook and Google Calendar occasions.
Pricing
Harvest presents paid plans beginning at $11/consumer monthly.
Buyer scores
- Capterra: 4.6/5 (620+ opinions)
- G2: 4.3/5 (800+ opinions)
6. Hubstaff
Hubstaff is a piece administration software program with time monitoring and invoicing performance for in-house and distant groups. It additionally helps companies give attention to the larger image by taking on the tedious admin duties.
Right here’s the final word Time Physician and Hubstaff comparability that will help you select higher.
Key options
- Affords Android and iOS cell apps and a desktop app to trace time.
- Means that you can set a customizable screenshot characteristic for every workforce member.
- Provides an in depth breakdown of worker time use based mostly on mission, date, and consumer.
- Helps you to observe the mission funds and automates sending notifications while you’re about to exceed it.
Pricing
Hubstaff presents a free plan for one consumer. Its paid plans begin at $4.99/consumer monthly for 2 customers.
Buyer scores
- Capterra: 4.6/5 (1500+ opinions)
- G2: 4.5/5 (1390+ opinions)
7. Bill4Time
Bill4Time is a time monitoring and billing software program predominately suited to a regulation agency. This instrument may help any enterprise within the authorized business with time and mission administration.
Key options
- Helps you to run a number of timers concurrently for expense administration and capturing each minute the marketing consultant works.
- Affords customizable bill templates with area for model logos, firm particulars, funds phrases, and so on.
- Offers a safe consumer portal for handy on-line funds and consumer billing.
- Generates a number of experiences, together with inner time, invoices, bills, and extra.
Pricing
Bill4Time presents paid plans beginning at $29/consumer monthly.
Buyer scores
- Capterra: 4.8/5 (190+ opinions)
- G2: 4.7/5 (30+ opinions)
8. Mango Follow Administration
Mango Follow Administration is an invoicing software program that can be utilized by consultants to trace time, monitor bills, invoice purchasers, and extra. The instrument also can let purchasers pay you from their smartphones with ease.
Key options
- Helps you to add or edit a time entry and a piece description for correct time monitoring.
- Helps you to create a time entry from anyplace within the utility.
- Means that you can enter a number of time entries and save them in a batch.
- Affords free, customizable mission templates that will help you create personalized workflows.
Pricing
Mango Billing presents paid plans beginning at $35/consumer monthly when billed yearly.
Buyer scores
- Capterra: 3.9/5 (50 + opinions)
- G2: 3.6/5 (25 opinions)
9. Scoro
Scoro is a time and mission administration software program that helps businesses, consultants, {and professional} service companies streamline billing, time capturing, and workflow.
Key options
- Reveals a Kanban activity board or planner that will help you plan and prioritize duties.
- Helps you to handle time fastidiously with shared calendars, a built-in time tracker, and timesheets.
- Helps you observe profitability and targets in real-time and examine budgets to the precise expense.
- Affords real-time insights by analyzing operations, figuring out dangerous areas, and producing experiences.
Pricing
Scoro presents paid plans beginning at $26/consumer monthly for 5 customers.
Buyer scores
- Capterra: 4.6/5 (230+ opinions)
- G2: 4.5/5 (400+ opinions)
10. BQE Core
BQE Core is a enterprise administration instrument with time monitoring and consumer invoicing options. The instrument makes use of AI (Synthetic Intelligence), enterprise intelligence, and machine studying know-how to offer the very best providers to its customers.
Key options
- Affords 20+ customizable bill templates.
- Provides you entry to a customizable dashboard that reveals information like invoicing particulars, profitability, expense information, and extra.
- Robotically hyperlinks all receipts and bills to simplify accounts and consumer billing.
- Affords every day, weekly, and bi-weekly time playing cards for simple time monitoring.
Pricing
Request a customized quote from BQE Core.
Buyer scores
- Capterra: 4.5/5 (780+ opinions)
- G2: 4.3/5 (440+ opinions)
11. Time Analytics
Time Analytics is a time monitoring software program that optimizes billable hours and encourages consultants to work smarter.
This timesheet software program goals to assist companies develop with on-line timesheets, detailed experiences, and ROI-based options.
Key options
- Reveals timesheet analytics like your top-performing initiatives, most worthwhile consumer, and time utilization fee.
- Integrates routinely with Excel to create invoices.
- Reveals you metrics like complete hours, billable time, non billable time, time utilization, price of engagement, and value fee for every worker.
- Helps you to monitor the time taken for operational and routine admin duties.
Pricing
Time Analytics presents a free plan for as much as 5 customers. Its paid plans begin at $4.99/consumer monthly.
Buyer scores
- Capterra: 5/5 (7 opinions)
- G2: 4.9/5 (4 opinions)
12. Elorus
Elorus is a marketing consultant billing software program with time monitoring, expense monitoring, mission monitoring, and different important options. The instrument goals to offer each characteristic a enterprise may wish.
Key options
- Affords a mission monitoring characteristic to trace income, view mission prices, spot monetary points, and enhance money circulate.
- Offers an computerized billing characteristic for recurring billing.
- Helps you to generate invoices in several currencies.
- Offers consultants with a note-taking instrument to jot down extra time-tracking particulars.
Pricing
Elorus presents a free plan for as much as 5 customers. Its paid plans begin at $7/consumer monthly.
Buyer scores
- Capterra: 4.9/5 (250+ opinions)
- G2: 4.5/5 (11 opinions)
Marketing consultant time & billing software program comparability desk
| Software program | Beginning worth (per consumer/mo) | Greatest for | Key options | Captera score | G2 score |
| Time Physician | $6.70 | Productiveness insights & idle time monitoring | Interactive & silent monitoring, payroll, detailed productiveness experiences, idle time, screenshots | 4.5 (530+) | 4.4 (400+) |
| Toggl Monitor | $9.00 | Freelancers and project-based consultants | Reminders, cell/desktop apps, forecasting timelines & budgets | 4.7 (2500+) | 4.6 (1500+) |
| Zoho Bill | Free | Small consulting companies | Bill templates, calendar time view, retainer invoices | 4.7 (790+) | 4.7 (350+) |
| QuickBooks | $9.50 | Accounting + invoicing in a single | Timesheets, tax submitting, real-time experiences, mileage monitoring | 4.7 (6900+) | 4.5 (1400+) |
| Harvest | $11.00 | Mission monitoring with invoicing | Recurring funds, calendar integration, workforce administration | 4.6 (620+) | 4.3 (800+) |
| Hubstaff | $4.99 | Distant groups and funds monitoring | Cellular apps, screenshots, productiveness experiences, funds alerts | 4.6 (1500+) | 4.5 (1390+) |
| Bill4Time | $29.00 | Authorized consultants and regulation companies | Multi-timer, branded invoices, safe consumer portal | 4.8 (190+) | 4.7 (30+) |
| Mango Billing | $35.00 (billed yearly) | Accounting and tax consultants | Cellular-friendly time entries, mission templates, batch saving | 3.9 (50+) | 3.6 (25+) |
| Scoro | $26.00 (min. 5 customers) | Mission-heavy companies | Kanban board, profitability monitoring, built-in experiences | 4.6 (230+) | 4.5 (400+) |
| BQE Core | Customized Quote | Corporations needing AI-powered dashboards | 20+ bill templates, linked bills, every day/weekly timecards | 4.5 (780+) | 4.3 (440+) |
| Time Analytics | $4.99 | Value-conscious groups monitoring ROI | Excel export, price fee metrics, consumer profitability insights | 5.0 (7+) | 4.9 (4+) |
| Elorus | $7.00 | Multi-currency and recurring billing wants | Recurring invoices, mission financials, time notes | 4.9 (250+) | 4.5 (11+) |
Now that you recognize the very best time and billing instruments for consultants on the market, let’s see how time monitoring may help your enterprise.
Why use time and billing software program on your consulting enterprise?
Listed below are the 3 ways your consulting enterprise can profit from time monitoring and billing software program:
1. Elevated work high quality
With a time monitoring instrument, consultants can keep away from speeding from one activity to a different. In flip, submitting work with minimal errors.
How?
Time monitoring instruments present a marketing consultant how lengthy they take to finish various kinds of duties. Based mostly on this information, they will predict how lengthy future duties will take and create schedules for every activity.
This manner, they will full duties by the required deadline and with out compromising work high quality.
2. Improved productiveness
Time and billing instruments can present you the duties that eat probably the most time throughout your workforce. Utilizing this information, managers can devise a plan to hurry up these processes.
For instance, in case you uncover that your consultants spend a variety of time monitoring their attendance manually, you’ll be able to introduce Time Physician’s attendance monitoring system.
You may activate its Work Schedules characteristic and look at whether or not an worker was late or absent or partially absent or current. It could actually additionally offer you entry to a number of complete attendance experiences with shift begin time, attendance standing, and so on.
Moreover, time monitoring instruments present managers which workforce members are performing beneath common or exceeding expectations.
Consequently, you may make preparations to teach under-performing consultants and reward top-performing ones, additional boosting productiveness.
3. Improved transparency and belief with purchasers
Consultants are solely human and might simply neglect how a lot time they took to finish a activity. Because of this, they may generate inaccurate invoices.
For instance, a marketing consultant might mistakenly swap the time entries for 2 purchasers, and it’s possible you’ll invoice them incorrectly.
Though that is an trustworthy mistake, these errors can have detrimental results in your agency’s relationships with purchasers.
To keep away from this, ask consultants to run a time monitoring answer like Time Physician. The instrument can account for each second they work on a specific consumer and generate invoices accordingly.
Moreover, the tracked time information can again up the bill quantity and improve billing transparency.
Wrapping up
With an excellent time and billing software program, your consulting agency may have all of the sources to invoice purchasers precisely, observe invoices, streamline time monitoring, and receives a commission sooner.
Undergo our listing of instruments right here and select one which fits your agency’s necessities and funds.
Nevertheless, Time Physician stands with its strong productiveness experiences, invoicing performance, intuitive time tracker, and extra.
Get a demo of Time Physician to trace time with ease whereas concurrently skyrocketing productiveness ranges.
Regularly requested questions (
1. What’s the greatest billing software program for consultants?
The perfect billing software program for consultants will depend on your agency’s measurement and desires. For instance, Time Physician is right for productivity-focused companies that need strong time monitoring, billing, and consumer reporting. Zoho Bill is nice for small companies searching for a free, easy-to-use invoicing instrument, whereas Harvest and Toggl Monitor provide versatile billing with sturdy mission administration integrations.
2. How do consultants observe billable hours?
Consultants sometimes use time monitoring software program like Time Physician, Toggl Monitor, or Hubstaff to observe billable hours. These instruments let customers begin and cease timers or log hours manually. The tracked time is commonly categorized by mission or consumer and might be transformed into invoices for correct billing.
3. What’s the distinction between time monitoring and billing software program?
Time monitoring software program displays how lengthy a marketing consultant spends on particular duties or initiatives, whereas billing software program helps create and handle invoices based mostly on that point information. Some instruments, like Time Physician or Harvest, mix each options right into a single platform, making them extra environment friendly for consultants.
4. Is there free billing software program for consultants?
Sure, a number of free billing instruments can be found. Zoho Bill presents a sturdy forever-free plan. Toggl Monitor and Time Analytics additionally provide free plans with time monitoring and primary invoicing options, particularly helpful for freelancers or small groups.
5. What options ought to consulting companies search for in time monitoring software program?
Consulting companies ought to search for:
- Correct time monitoring (handbook and computerized)
- Mission-based monitoring
- Bill era
- Productiveness and idle time experiences
- Integrations with accounting, mission administration, and payroll instruments
- Shopper-specific reporting to make sure transparency
